Associate Secretaries Guidelines and Expectations

Purpose

The international society in Quantization, Geometry, and Dynamics (ISQGD) maintains a dedicated Program Coordination and Administrative Team consisting of Associate Secretaries who support the Society’s academic, educational, outreach, and organizational activities.

These roles are essential for facilitating communication, scheduling, coordination, and public engagement across ISQGD programs, including K–12 Talks, Global Math Circles, Distinguished Lectures, Special Sessions, Workshops, Mini-Courses, and digital outreach initiatives.

Associate Secretaries contribute meaningfully to the smooth functioning of ISQGD activities and to strengthening the Society’s global mathematical presence.

Core Qualities for Associate Secretaries

• Responsiveness and Reliability: Timely communication and consistent engagement in assigned responsibilities.
• Organizational and Communication Skills: Ability to assist with scheduling, coordination, and clear communication with participants and organizers.
• Commitment to Outreach and Education: A genuine interest in promoting mathematics across all levels, from K–12 education to higher research.
• Collaborative Spirit: Willingness to work effectively with ISQGD leadership, organizers, speakers, and team members.
• Adaptability and Initiative: Capacity to take initiative and respond flexibly to evolving program needs.

Inclusive and Flexible Approach

ISQGD adopts an inclusive and flexible approach in appointing Associate Secretaries.

General Responsibilities

• Assisting with communication among speakers, organizers, and participants
• Supporting the scheduling and coordination of ISQGD programs
• Contributing to outreach and public engagement
• Helping ensure the smooth execution of events and activities
• Maintaining professionalism, reliability, and timely communication

Role-Specific Contributions

• Social Media: Managing announcements and outreach across digital platforms.
• K–12 Talks: Supporting the coordination of educational outreach programs.
• Global Math Circles: Assisting with interactive sessions and participant engagement.
• Distinguished Lectures: Coordinating communication with invited speakers.
• Special Sessions: Supporting planning and organizational activities.
• Workshops: Assisting with logistics and coordination.
• Mini-Courses: Supporting course scheduling and communication.

Expected Contributions

• Supporting ISQGD programs and events
• Promoting outreach and engagement initiatives
• Assisting communication within the ISQGD community
• Contributing to the growth and visibility of ISQGD

Participation, Engagement, and Reappointment

Associate Secretaries play an important role in supporting the coordination, communication, outreach, and smooth execution of ISQGD programs and activities. Their continued engagement helps ensure that the Society’s academic, educational, and outreach initiatives are carried out effectively and professionally.

Associate Secretaries are therefore expected to remain reasonably responsive to official communications, carry out assigned responsibilities in a timely manner, and participate actively in the areas of service for which they are appointed.

• Term of Service: The standard term of service for ISQGD Associate Secretaries is two years from the date of appointment.
• Renewability: The appointment of an Associate Secretary is renewable subject to review, based on continued engagement, responsible service, and the needs of ISQGD.
• Respond to official ISQGD communications in a timely and professional manner
• Assist with assigned coordination, communication, outreach, or administrative responsibilities
• Remain reasonably engaged with the programs or activity areas connected to their role
• Support a culture of responsibility, cooperation, and service to the global mathematical community

As part of the renewal process, each Associate Secretary is expected to submit a biannual report at the conclusion of the two-year term. This report should provide a clear and concise summary of the Associate Secretary’s contributions, activities, responsibilities, and service carried out during the preceding two years. The report serves as an important component of the review process and supports ISQGD’s commitment to maintaining an active, accountable, effective, and mission-driven Program Coordination and Administrative Team.

ISQGD respects the professional obligations and availability of all Associate Secretaries. At the same time, continued inactivity, lack of engagement, or failure to fulfill assigned responsibilities may be taken into consideration during the reappointment process of Associate Secretaries, in alignment with the Society’s commitment to maintaining an active, effective, and mission-driven Program Coordination and Administrative Team.